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Management
Management is where you control who can access a collection, what they’re allowed to do in it, and how it’s performing.
Under Users you manage and monitor everyone registered on the platform: create accounts, assign roles, configure MFA and biometrics, inspect a user’s effective authorizations, and set up managed users so a colleague can temporarily take over an absent user’s account without sharing passwords.
Roles & rights
Section titled “Roles & rights”Roles bundle module access, object access, and variable values into a permission set; user groups are the usual way to hand that set to many users at once, with every collection shipping two defaults, Collection admins and Viewer users. Module rights (Read, Save, Delete) control entire modules, while object rights narrow that down to specific dashboards, forms, or dataflows.
Authorisation structure
Section titled “Authorisation structure”An authorisation structure is a tree that decides which users can see which forms, separately from the role that decides whether they can use that form at all. Visibility flows bottom-up: a user at a leaf node sees only their own forms, while a user higher up sees their own forms plus everything below them. One structure can be reused across multiple forms.
Variables
Section titled “Variables”Variables come in two kinds: static variables, a single admin-set value such as an API endpoint or company GUID, and collection variables, per-user values such as an external system ID or employee type, resolved through a hierarchy (personal value, then authorisation structure, then group, then role). Both are referenced in forms, filters, and dataflows as {@variableName}.
Monitoring
Section titled “Monitoring”Monitoring is a read-only KPI view of the active collection: filled forms, attachments, deleted records, and storage usage, broken down per form, so you can see what’s consuming space before it becomes a problem.
Logging
Section titled “Logging”Logging shows raw, read-only application log data across services, modules, users, and collections, with filtering by date, text, log level, or object, and a View live mode for watching an issue happen in real time.
App registrations
Section titled “App registrations”App registrations let external apps, such as Outlook, talk to Any2Info services. They come in two scopes, Collection (the current collection only) and System (the whole installation, admin-only), and every installation ships with four default registrations that can’t be changed, only extended.